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Malicious programmers were using Office’s macros to do nasty things to unsuspecting computers. With Office 2007, Microsoft took the drastic step of changing its file formats in hopes of improving your computer’s security. POWER USERS’ CLINIC: Word’s New File Formats. (Still, it’s best to save it with a new descriptive name right away.) This way, when you save the file, you don’t overwrite the original document. Once open, the file’s name is something like Document2.docx instead of the original name. Instead of the usual Open button at the bottom of the box, the button in the New from Existing Document box reads Create New—your clue that this box behaves differently in one important respect: Instead of opening an existing file, you’re making a copy of an existing file. This trick works in all Open File boxes.) (Alternatively, just double-click the file’s icon to open it. Double-click folder icons in the large window to open them and see their contents.Ĭlick to select the file, and then click Create New (in the lower-right corner). Word starts you in your My Documents folder, but you can switch to your desktop or your My Computer icon by clicking the icons on the left. You can use the bar on the left to change the folder view. On your computer, find the existing document you’re using for a model. It lets you navigate to a specific folder and open a file. This box looks—and works—like a standard Windows Open File box. And sure enough, when you click “New from existing…”, it opens another box, appropriately titled New from Existing Document ( Figure 1-4). The three dots at the end of the button’s title tell you that there’s another dialog box to come. Then click “New from existing…” (it sits directly below the “Blank document” button). All you do is fill in your text.Ĭhoose Office button → New (Alt+F, N) to open the New Document window. Templates are a lot like forms—the margins, formatting, and graphics are already in place. Use a template when you need a professional design for a complex document, like a newsletter, a contract, or meeting minutes. When you have a letter format that you like, you can use it over and over by editing the contents.Ĭreating a document from a template ( Section 1.2.3). For letters, resumes, and other documents that require more formatting, why reinvent the wheel? You can save time by using an existing document as a starting point ( Section 1.2.2). Or, when you’re just brainstorming and you’re not sure what you want the final document to look like, you probably want to start with a blank slate or use one of Word’s templates (more on that in a moment) to provide structure for your text.Ĭreating a document from an existing document. When you’re preparing a simple document—like a two-page essay, a note for the babysitter, or a press release—a plain, unadorned page is fine.